MEETINGS, EVENTS and ANNUAL CONFERENCES/CONVENTIONS

Annual Conferences

a. Research, negotiate and hotel contract for the conference site

b. Assist with budget formulation and prepare the budget document, and manage the conference budget

c. Prepare and market the conference brochure

d. Receive and manage pre-registration. Deposit receipts.

e. Provide weekly reports on registration beginning 30 days before early registration deadline.

f. Provide name badges for registrants and a final attendee list.

g. Supervise on-site registration staff (provide coverage, prepare attendee materials, etc.)

h. Manage social, food and beverage service contractors.

i. Manage meeting room arrangements, including audio/visual services.

j. Solicit and manage sponsors, exhibitors and advertisers.

k. Design and produce conference program

l. Provide materials for attendee packets.

m. Market and manage exhibit hall

Other Meetings/Events

a. Create custom activity in iMIS for each event/meeting

b. Prepare and mail marketing materials for events

c. Record and acknowledge reservations

d. Record payments

e. Prepare name badges and other event materials

f. Keep records of attendees and no shows